2012-2016 Local Workforce Services Plan FAQ

2012-2016 Local Workforce Services Plan

• What is the minimum service level and Equity Ratio Indicators referencing to in the Wagner Peyser section of the Local Plan Instructions? How should we respond? Question B1 & B 2 seem to be the same—please differentiate.

  The Equity Ratio Indicators pertain to the MSFW program and do not relate to Rapid Response activity.  We revised B(1) and deleted B(2) from the Wagner Peyser section of the Local Plan Instructions. B(1) now reads:  

  Describe and attach a copy of the local operating procedures for the following Rapid Response activities:

  • Arranging on-site employer/employee visits and informational sessions
  • Developing Rapid Response Visit Reports
  • Administering Dislocated Worker Transitional Reemployment Services Surveys
  • Developing Event Response Plans
  • Coordinating Reemployment Services with One-Stop Career Centers
  • Reporting the employment situation of State employee
  • Local Rapid Response performance measures and goals
  • Rapid response dislocated worker unit staffing
  • Submission of Monthly Reports that include:
    • Dislocated Events
    • Affected Workers
    • Rapid Response Visits
    • Worker Survey Completed

   Please visit http://www.floridajobs.org/PDG/Memos/DecentralizRrTaa080304.pdf for more information regarding Rapid Response.

• Where can I find a word version of the 2012-2016 Local Workforce Services Plan Instructions?

  2012-2016 Local Workforce Services Plan

• Are RWBs required to link or attach documents to show policy, procedure related to the assurance item or may we simply assume that when the plan is signed off the assurances are included?

  No. Signatories consent to the assurances by signing the plan.

• Where can I find a copy of the TAA Master Cooperative Agreement between the State of Florida and USDOL?

  http://www.floridajobs.org/workforce-board-resources/grants-management/grants-management/rwb-grant-resources

• Should a copy of the State’s TAA Master COOP agreement be include in the local plan submission?

  No. There’s no need to attach the TAA Master Coop Agreement.

• The following question relates to the WT Mandatory Services portion of the plan instructions: Please clarify questions 17 and 18 (on-site/off-site). Is on-site at our offices and off-site at the employer’s place of business or vice-versa?

  Generally, on-site job searches are job searches that take place at the one-stop and off-site job searches take place at the employer’s place of business. However, there are other instances where the region can consider job search on-site or off-site.

  A job fair may be considered on-site if the region is hosting it in a central location where it has arranged for employers to come and workforce staff can monitor/track participant time at the job fair. 

  A job fair may be considered off-site when a participant attends a job fair where their attendance cannot be tracked by workforce staff. We are asking you to specify how you ensure that job search hours submitted by the participant are actual hours of participation.

• The following question relates to the WT Special Projects portion of the plan: Please clarify question 2. I’m not sure how to respond to this question or what information you are trying to garner.

  The first question under that section asks if the region uses TANF funds for any locally developed special projects.  If the region is using TANF funds for a locally developed project, we want to know what TANF purpose the project serves and how.  We have included those purposes below. 

  1. Assisting needy families so that children can be cared for in their own homes;
  2. Reducing the dependency of needy parents by promoting job preparation, work and marriage;
  3. Preventing out-of-wedlock pregnancies; and
  4. Encouraging the formation and maintenance of two-parent families

• “The “WFI Contracting Policy” hyperlink goes to the DEO site, but I believe that the policy that there is not the most recent. It reads like it is the policy from last year (2011) not this year (2012).”

  The document below is the latest most up to date version of WFI’s contracting policy. 

  WFI Contracting Policy

• Are all RWBs required to respond to the questions in the MSFW portion of the plan instruction?

  Only significant MSFW offices, which are listed in the planning instructions, are required to complete the MSFW section.  There are, however, questions throughout the plan with regards to how the region will serve MSFWs for particular programs and those responses are required.

• Local Plan Instructions 2012-2016 indicate that a “Fiscal Agent Design/Administrative Entity/One-Stop Operator” attachment is required and should be included as part of the plan submission; is there a template for the attachment?

  Yes. See document

  Local Plan Instructions 2012-2016

• Please elaborate on questions C.4 and C.5 of the Administrative Section of the plan instructions; it’s not clear as to what’s being asked.

  • C.4: If there’s a another system used  to track local performance in addition to EFM, please provide a detailed description of the system. Otherwise no answer required.
  • C. 5: Under the Workforce Investment Act (WIA) of 1998, adult and dislocated job seekers who are eligible to receive training services have freedom of choice in selecting a training program from the Local Eligible Training Program list. A Consumer Report System is required under WIA in order to facilitate informed choice. Please provide an overview of the local system.