Rebuild Florida Voluntary Home Buyout Program: Hurricane Michael This application is not to be filled out by individuals.

Florida Department of Economic Opportunity 107 E. Madison Street Caldwell Building Tallahassee, FL 32399

This application is to be used by Units of General Local Government to apply to the Florida Department of Economic Opportunity to receive funding as a subrecipient.

APPLICANT NAME

COUNTY	COG/Regional Planning Commission

DR-4399 - 2018

Disaster Declaration Number and Year

LOCAL GOVERNMENT INFORMATION
Local Government Applicant: Local Contact: Title: Mailing Street Address: City:	Eligible County: DUNS #:
E‐mail:
Phone Number Zip Code:
State:
Executive Official with Authority to Sign Application: Title: Executive Official Address (if different): City:	Phone Number
E‐mail:
State:	Zip Code:
Please list any other UGLG members of this Application Team, if any:	Contact Person:	Email Address:
Please confirm you submitted a signed resolution authorizing Executive Official to sign application and certifications. Yes:	☐	No:	☐
APPLICATION PREPARER INFORMATION
Application Preparation
Agency or Firm:
Contact:
Address:
Phone Number:	Email:
Check Type of Agency	Private Firm:	☐	Government Agency:	☐
Preparing Application:	Regional Planning Council:	☐	Other, specify:
APPLICATION INFORMATION
Total CDBG‐DR Funding Requested:
List jurisdictions for proposed recovery activities (municipalities, Tribal governments, unincorporated areas):
Please confirm the local government covered by the National Flood Insurance Program?	Yes:	☐	No:	☐
Please confirm the proposed activities are consistent with the local comprehensive plan?	Yes:	☐	No:	☐

INTRODUCTION AND INSTRUCTIONS

INTRODUCTION: This application is for the Rebuild Florida Voluntary Home Buyout Program for Hurricane Michael. It is to be used by Units of General Local Government (UGLGs) to apply as a subrecipient for funding of Hurricane Michael damaged residential home buyouts in the UGLG’s local community. This program is administered by the Florida Department of Economic Opportunity (DEO) and funded by the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant-Disaster Recovery (CDBG-DR) and funds appropriated by the Supplemental Appropriations for Disaster Relief Act, 2018 Public Law (P.L.) 115-254, and the Additional Supplemental Appropriations for Disaster Relief Act, 2019 P.L. 116-20.

CDBG-DR funds must be used for disaster-related expenses in the Most Impacted and Distressed (MID) areas, for low- and moderate-income (LMI) households, with a focus on those households that did not have flood insurance at the time of Hurricane Michael.

Applicants are required to provide sufficient detail about the buyout of residential property, national objective, geographic/target area that will receive benefit, estimated costs and materials needed, projected schedule to completion, any potential environmental impact, and other details specific to the buyout or activity involved. The application must be completed in its entirety in order to be considered for funding.

Applicants are encouraged to develop residential home buyout activities in a manner that considers an integrated approach to housing, fair housing obligations, economic revitalization, and overall community recovery. Applicants must document how the residential home buyout activities will address long-term recovery and promote community resilience.

Applicants are required to comply with the Federal Fair Housing Law (The Fair Housing Amendment 1988) 24 C.F.R. § 570.487(b), and the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), 42 USC 4601 – 4655, 49 CFR part 24, 24 CFR part 42, and 24 CFR 570.606.

All applicants funded as subrecipients must carry out all activities in a manner that does not result in a prohibited duplication of benefits as defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974 (42 U.S.C. 5155 et seq.) and described in Appropriations Acts. As a funded subrecipient, all successful applicants must comply with HUD’s requirements for duplication of benefits, imposed by the Stafford Act, applicable Federal Register Notice(s), HUD’s duplication of benefit guidance, and DEO’s duplication of benefits policies and procedures. The Subrecipient shall also develop and implement duplication of benefit policies and procedures consistent with these regulatory and guidance sources. DEO will monitor each subrecipient for compliance with duplication of benefits rules, regulations, guidance, policies and procedures, as well as compliance with all other federally required cross-cutting regulations.

INSTRUCTIONS:

Complete this Voluntary Home Buyout application.

AUDIT: If applicable, provide the most recent Single Audit in accordance with 2 CFR Part 200, Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards. Rebuild Florida staff will review single audit requirements for applicable subrecipients, who have open contracts with DEO.

ANNUAL FINANCIAL STATEMENTS: Provide the most recent financial statement prepared in accordance with 2 CFR 200.510. Include a schedule of expenditures and schedule of findings and questioned costs.

KEY STAFF: Provide the names and contact information for staff that will provide local oversight of the application, the potential contract, and all applicable requirements.

Provide LOCAL PROCUREMENT POLICIES AND PROCEDURES along with other required documentation.

For detailed instructions on completing the application, see page 17 of this application.

CITIZEN PARTICIPATION DETERMINED THE NEEDS IN THIS PLAN BY:
Did the applicant carry out citizen participation procedures in accordance with the Citizen Participation Plan as required by the governing documentation? Refer to your governing Federal Register and the Voluntary Home Buyout Program Designs for specific information regarding Citizen Participation Plans. Yes ☐ No ☐
Detail where citizens of the target area, with low to moderate income were given opportunities to participate in the determination process. Once the applicant clicks on the ‘Opportunity’ box, events may be added by clicking the “+” button located to the right
Opportunity: Date: Click or tap to enter a date. Date of resolution authorizing application submission: Click or tap to enter a date. Opportunity: Date: Click or tap to enter a date. Date of resolution authorizing application submission: Click or tap to enter a date. Opportunity: Date: Click or tap to enter a date. Date of resolution authorizing application submission: Click or tap to enter a date.

COMMUNITY NEEDS ASSESSMENT
DESCRIPTION OF THE NEED(S) ADDRESSED IN THIS APPLICATION

In this section, provide full and complete answers to each of the questions below. Descriptions should include the cause of the damage, current condition of the activity, and a detailed description of the project that coincides with the information contained in both Tables 1 and 2.

The Buyout or activity must demonstrate impacts from Hurricane Michael. CDBG-DR funds must be used to buyout residential areas in support of permanent open space supporting green infrastructure or other floodplain management systems.

The situation addressed in this application first occurred: Click or tap to enter a date.

Please describe the impact from Hurricane Michael and any subsequent flooding or storm related conditions that continue to exacerbate the flood prone areas (include date and duration), the areas (example: subdivisions, cities, etc.) receiving disaster-related damage, and the threat that was posed to public health and safety:

Describe the impacts to the community (especially over time):

Describe the proposed project.

Describe how the proposed activities will address damage affected by Hurricane Michael and a benefit to LMI if applicable.

Describe the impact of not taking action.

List and attach materials submitted as documentation of the Hurricane Michael related condition:

AFFIRMATIVELY FURTHERING FAIR HOUSING

Any locality receiving CDBG-DR funds must certify that it will affirmatively further fair housing as stated on page 3 under “Introductions and Instructions” of this application. Using the drop-down box below, identify the activities already achieved to affirmatively further fair housing, and those new activities to be undertaken if an award is made from CDBG-DR and when that activity will be complete. Localities should be aware that, in the event of funding, these fair housing efforts will be monitored. Other activities may be eligible, and the applicant should contact Rebuild Florida to determine eligibility.

What methods and criteria were used to prioritize the projects in the application, including affirmatively furthering fair housing?

Activity(ies)
Click within the area and add events by clicking the “+” button located to the right Choose an item. Date Achieved Click or tap to enter a date. To be complete by Click or tap to enter a date.

LIST OF UNMET NEEDS
Taking into consideration the disaster-related damage described, citizen participation responses, and the assessment of housing and affirmatively furthering fair housing, provide a list (in priority order) of all the disaster-related needs still unmet from Hurricane Michael. Click within the area and add events by clicking the “+” button located to the right
Enter any content that you want to repeat, including other content controls. You can also insert this control around table rows in order to repeat parts of a table.

LONG-TERM PLANNING
Applicants must develop their community recovery projects in a manner that considers an integrated approach to housing, fair housing obligations, infrastructure, economic revitalization, and overall community recovery. Long-term planning processes should also be considered. Disaster recovery presents communities with unique opportunities to examine a wide range of issues including (1) housing quality and availability, (2) road and rail networks, (3) environmental issues, (4) the adequacy of existing infrastructure, (5) opportunities for the modernization of public facilities and the built environment, (6) the development of regional and integrated systems, and (7) the stimulation of the local economy impacted by the disaster.

Applicants must provide a brief description of how the project addressed in this application forms part of an integrated approach to recovery or long-term planning efforts in the community.

Describe the applicant's overall recovery plan and how the project addressed in this application furthers that plan. Include information about how the project will specifically address the long-term recovery and restoration of housing in the most impacted and distressed areas. Include how the community will be more resilient against future disasters as a result of these projects.

PROCUREMENT INFORMATION

All applicants are required to follow the procurement guidelines set forth in 2 CFR §200.318-§200.326 for grant administration, environmental, and engineering services if using CDBG-DR funds to pay third-party vendors for those services.

Along with this application, applicants must provide a copy of local procurement policies and procedures. Further, the applicant must provide copies of any procurement solicitations, bids, awards and contracts during DEO monitoring visits.

Has the applicant chosen to use a third-party administrator to perform pre-execution activities?

Does the applicant plan to procure a third-party administrator to perform post-execution activities?

If Yes, will the vendor also provide environmental services?	Yes No

☐ ☐

If Yes to either question, and the vendor has been procured, provide the vendor's name, phone, and email.

Yes No

☐ ☐

Yes No

☐ ☐

Company Name

Contact Name Phone

Email

If Yes, but the vendor has not been procured, adhere to 2 CFR §200.318-§200.326 regulations in the procurement process.

Has the applicant procured any other services?	Yes No

☐ ☐

If Yes, and the vendor has been procured, provide the vendor's name, phone, and email.

If Yes, but the vendor has not been procured, adhere to 2 CFR §200.318-§200.326 regulations in the procurement process.

Type of Service

Company Name

Contact Name Phone

Email

UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION ACT (URA)

Does the project require relocation assistance or any other activity requiring compliance with the URA? Yes, No or N/A

☐ ☐ ☐

Will the assistance that is requested cause the displacement of families, individuals, farms, or businesses?	Yes or No

☐ ☐

If yes, explain
Should any proposed projects cause the displacement of people, Rebuild Florida will work with the Subrecipient to follow the requirements set forth under the Uniform Relocation Assistance and Real Property Acquisition Policies Act, and applicable waivers.

PROJECT SUMMARY

The Project Summary consists of three parts for each target area, Disaster Risk Reduction Area designation, and/or activity: (1) summarize problem(s), (2) location and buyout description, and (3) detailed actions to address problems.

1. Summarize the problem(s) to be addressed within the application by target area.
2. Identify the project title and location of each activity and all buyouts. Provide a map identifying the project location. NOTE: For the title, the spelling and capitalization of the project titles/locations identified in this application must be consistently used throughout to ensure clear identification of each project. For example, a project title of "Big Grounds, Site 3" here should appear as “Big Grounds, Site 3” at every other reference in this application. An inconsistent reference such as "big grounds subdivision" or “#3 Big Street” elsewhere in the application could cause delays in the eligibility review process
Project Title:
Location: Location:
What is the end use of the property:
Incentives or Additional activities
3. Identify the action(s) to resolve the problem(s) and their anticipated outcomes. Include specific materials and quantities.
4. If you are leveraging funds, provide the source of the funds, the funding amount, and a description of its use.
NATIONAL OBJECTIVES
National Objective being met: ☐ 1. Activities benefiting low- and moderate- income persons. ☐ LMHI (Housing Incentive) ☐ LMB (Household Buyout) ☐ LMA (Area Benefit)
☐ 2. Prevention/Elimination of Slums or Blight. ☐ Area Basis ☐ Spot Basis Yes No Has the proposed project area been officially designated as a slum or blighted area? ☐ ☐ If yes, what conditions are present in the area to designate and qualify the area as a slum or blighted area?

Describe the boundaries of the slum or blighted area. (Do not use this field to document the Census Tract / Block Group data.) Enter the percentage of deteriorated buildings / properties in the area at the time it was designated a slum or blighted area (enter value as decimal). If the activity qualifies for CDBG-DR assistance on the basis that public improvements throughout the area are in a general state of deterioration, enter a description of each type of improvement in the area and its condition at the time the area was designated as slum / blight. Enter the year the area was designated as a slum / blighted area.
☐ 3. Urgent Need Yes No Do the existing conditions pose a serious and immediate threat to the health or welfare of the community? ☐ ☐ Yes No Is the applicant able to finance the project on their own? Or are other sources of funding available? ☐ ☐
Provide justification of the beneficiary identification method used to meet the National Objective:

TABLE 1 - CONTRACT BUDGET AND BENEFICIARY IDENTIFICATION

Complete a separate table for each activity or target area. Only one Table 1 is needed if the same target area, beneficiaries, and national objective apply. If any of these are different, add a new Table 1. Refer to the Application Guide for instructions.

Provide comprehensive budget information to include all Other Funds (FEMA, insurance, local, etc.) committed to the proposed projects. Use the + button to add additional projects. Use the X button to remove a project.

Refer to the Application Guide for instructions.

BUDGET AND BENEFICIARY TABLE:

Activity Description:	Total Units	LMI Units	LMI %	National Objective	Total CDBG-DR Request	Other Sources	Activity Total
Choose an item. Choose an item. 2 3
Choose an item. Choose an item. 2 3
Summary Total:	0	0	0.0	0	0

TABLE 2 - GRANT PROJECT BUDGET BREAKDOWN

Provide comprehensive budget information.

Project Title:

Activity Description	Description of Task	Funding Type	Explanation	Budget
Buyout	Choose an item.	Choose an item.
Buyout Choose an item. Choose an item.

PROJECT SCHEDULE

Highlight the projected length in months for each phase by clicking on the desired months. If a phase is not applicable, leave it blank. Projects are expected to be completed

Months	0	1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18	19	20	21	22	23	24
Professional Services Procurement
Application & Policy Development/ Outreach Plan applicable
Broad Environmental Review
Bid Advertisement/Contract Award
Buyout
Mitigation Activities
General Administration
Audit and Closeout

within 24 months following execution of the contract between the applicant and the DEO. Provide any comments regarding the schedule that may be helpful. Project Title:

Note: If the proposed project requires a schedule longer than 24 months, justification must be provided.

Comments:

LOCAL CERTIFICATIONS

Every application must be signed by the authorized signatory. By signing this application, the signee authorizes the state or any of its duly authorized representatives to verify the information contained herein. It should be noted that 18 USC § 1001 states that any person who (1) knowingly or willfully falsifies, conceals, or covers up by any trick, scheme, or device of material fact, (2) makes any materially false, fictitious, or fraudulent statement or representation; or (3) makes or uses any false writing or document knowing the same to contain any materially false fact, fictitious, or fraudulent statement is a federal offense and punishable under the law. Title 18, Section 1001 of the U.S. code states that a person is guilty of a FELONY for knowingly and willingly making false statements to any department of the United States Government.

Each applicant must comply with the provisions of the National Environmental Policy Act (NEPA), the Council on Environmental Quality (CEQ) regulations, the requirements set forth in title 24 of the Code of Federal Regulations (CFR) part 58, and applicable DEO-Rebuild Florida policy directives. All applicable federal and state laws, including environmental, labor (Davis-Bacon), procurement procedures and contract requirements of 2 CFR 200.318 -200.326, and civil rights requirements apply to the use of these funds. Each applicant certifies, in compliance with the requirements presented in Volume 81, Number 224 of the Federal Register effective February 9, 2018, that:

It has in effect and is following a residential anti-displacement and relocation assistance plan in connection with any activity assisted with funding under the CDBG-DR program;

It follows and is compliant with restrictions on lobbying required by 24 CFR part 87, together with disclosure forms, if required by part 87;

It will comply with the acquisition and relocation requirements of the Uniform Act (URA), as amended, and implementing regulations at 49 CFR part 24, except where waivers or alternative requirements are provided in the Federal Register notice.

It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR part 135.

It is following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105 Public Participation Plan as it pertains to local government administration of CDBG-DR funds. or 91.115 Public Participation Plan as it pertains to State administration of CDBG-DR funds., as applicable (except as provided for in notices providing waivers and alternative requirements for this grant). Also, each Unit of General Local Government (UGLG) receiving assistance from a state grantee must follow a detailed citizen participation plan that satisfies the requirements of 24 CFR 570.486 (except as provided for in notices providing waivers and alternative requirements for this grant). It is the responsibility of the UGLG receiving assistance to develop and implement a compliant citizen participation plan.

Funds will be used solely for necessary expenses related to disaster relief, long-term recovery, restoration of infrastructure and housing, and economic revitalization in the most impacted and distressed areas for which the President declared a major disaster in 2017 pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974 ((42 U.S.C. 5121 et seq.) related to the consequences of Hurricane Michael.

The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U.S.C. 3601-3619) and implementing regulations, and that it will affirmatively further fair housing.

e. It has adopted the following policies:

A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and

A policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location that is the subject of such nonviolent civil rights demonstrations within its jurisdiction.

Date ________________________

Printed Name________________________________________

Title________________________________________________

Email_______________________________________________

Phone Number_______________________________________

Authorized Signature__________________________________

The following are the directions on completing the Rebuild Florida Voluntary Home Buyout Application:

Cover Page. Enter the Applicant Name, the applicable County, and the Region (Council of Governments or Reginal Planning Commission).

Local Government Information. Complete this form in its entirety.

“Warning: Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal penalties under 18 U.S.C. 287, 1001 and 31 U.S.C. 3729.”

Introduction and Instructions. As identified in the INSTRUCTIONS, applicants must provide the following documentation.

A completed Housing Application.

Audit: If applicable, the most recent Single Audit in accordance with 2 CFR Part 200, Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards. Rebuild Florida staff will review single audit requirements for applicable subrecipients, who have open contracts with DEO.

ANNUAL FINANCIAL STATEMENTS: Provide the most recent financial statement prepared in accordance with 2 CFR 200.510. Include a schedule of expenditures and schedule of findings and questioned costs.

KEY STAFF: Provide the names and contact information for staff that will provide local oversight of the application, the potential contract, and all applicable requirements.

Provide LOCAL PROCUREMENT POLICIES AND PROCEDURES.

Citizen Participation. A grant to a locality under the CDBG-DR program may be awarded only if the locality certifies that it is following a detailed citizen participation plan that provides for and encourages citizen participation at all stages of the disaster recovery program.

CDBG-DR applicants are required to carry out citizen participation procedures in accordance with the Citizen Participation Plan as described in the Rebuild Florida Voluntary Home Buyout Plans and Designs. Each applicant must conduct at least one (1) public hearing prior to submitting the application and post the application for a 14-day public comment.

Each applicant must maintain a citizen participation file which includes (1) a copy of the Plan Requirements, (2) the applicant’s compliant procedures, (3) any technical assistance provided by the applicant, and (4) public notices, minutes, and attendance lists for any public hearings. Applicants are cautioned that despite the expedited application process, they are still responsible for ensuring that all citizens have equal access to information about project activities.

Community Needs Assessment. Provide information about how the declared disaster impacted the community and the overall plan for recovery and resiliency. Description should identify the specific disaster (date and duration), describe how the disaster threatened health and safety in the community, facilities that were damaged, the current condition of those facilities, and detail of how the specific project will resolve the issue and ensure a more safe and resilient community.

Provide a thorough response for each question. Any response considered incomplete will likely result in a deficiency notice to the applicant and delays in review.

In the space provided, list documentation provided to support the specific disaster condition. Provide all listed documentation. In addition, provide photos (dated with specific location detail enough to identify the proposed project site(s)), maps, National Weather information, FEMA Project Worksheets, news reports, local declarations, Disaster summary outlines, or other documentation that provides evidence of the specific damage(s) to the proposed project addressed in this application. For any photos included, provide a map identifying each photo location by number.

All activities must show documentation proof of impact by the declared disaster. CDBG-DR funds must be used for disaster-related expenses ONLY.

Housing Needs Assessment. Provide information regarding the community’s current supply of affordable housing, as well as past and planned efforts to increase the supply of affordable housing. Also, provide instances where the community applied for and received or declined funds for use toward affordable housing. Finally, describe any current and/or planned compliance codes that will mitigate hazard risks.

Affirmatively Furthering Fair Housing. Any locality receiving CDBG-DR funds must certify that it will affirmatively further fair housing. Using the drop-down box in the application, identify the activities already achieved to affirmatively further fair housing, new activities to be undertaken if an award is made and when those new activities will be complete. Communities should be aware that, in the event of funding, these fair housing efforts will be monitored. Other activities may be eligible, and the applicant should contact DEO to determine eligibility.

List Unmet Needs. Taking into consideration the direct damage described, citizen participation responses, and the assessment of housing and affirmatively furthering fair housing, provide a list (in priority order) of all the disaster-related needs still unmet.

Use the + to add a line in order to list unmet needs separately. -

Long Term Planning. Applicants must develop their community recovery project in a manner that considers an integrated approach to housing, fair housing obligations, infrastructure, economic revitalization, and overall community recovery.

Applicants must identify how each project addresses unmet housing needs or how economic revitalization or infrastructure activities will contribute to long-term recovery and restoration of housing in the most impacted and distressed areas. Show how the project forms part of an integrated approach to recovery.

Describe the community’s overall recovery plan and how the project addressed in this application would further that plan. Include information about how the project will specifically address the long-term recovery and restoration of housing in the most impacted and distressed areas. Include how the community will be more resilient against future disaster as a result of these projects.

A sample response follows:

“The Johnson Bayou Community project has been selected in consideration of housing, and overall community recovery. The community was heavily damaged during the 2016 floods and storms, resulting in massive devastation in a nearby low- and moderate-income housing neighborhood in Little Chenier in Cameron County. The Regional Hazard Mitigation Plan lists a priority goal to identify and implement housing projects that reduce the impact of hazard events and reduce base flood elevations. The Johnson Bayou Community 2025 Comprehensive Plan recommends improvements to assist with mitigation in and around Little Chenier. Construction of this project will:

(1) repair the damage sustained during the 2016 floods and storms;

(2) increase base flood elevations with and add one foot of freeboard, will in turn, reduce flood insurance costs to homeowners; and

(3) protect the investment of additional disaster recovery funds in the rehabilitation and reconstruction of homes in the neighborhood needed to support the workforce necessary to reopen businesses and attract new ones.”

Procurement Information. If CDBG-DR funds are used to pay a third-party vendor, all applicants must comply with the guidelines that are set forth under the 2 CFR §200.318-§200.326, Procurement Guidelines. Along with the application, applicants must provide a copy of local procurement policies and procedures.

Please provide a response for each question. Any questions not answered will be considered incomplete and may result in a deficiency notice to the applicant.

ADMINISTRATION- Does the applicant intend to use a third-party vendor to administer the proposed projects?

If the answer is “No”, continue to the next question.

If the answer is “Yes”, and the vendor has been procured, provide the vendor’s name, phone, and email.

If “Yes”, but the vendor has not been procured, adhere to 2 CFR 200.318-200.326 regulations in the procurement process.

In many cases, firms with the capacity to administer a contract also have skills, requirements, and capacity to provide environmental services.

If a vendor has been procured that will also provide environmental services, note so on the application.

ENVIRONMENTAL- Does the applicant intend to use a third-party vendor to administer the proposed projects?

If the answer is “No”, continue to the next question.

If the answer is “Yes”, and the vendor has been procured, provide the vendor’s name, phone, and email.

If “Yes”, but the vendor has not been procured, adhere to 2 CFR 200.318-200.326 regulations in the procurement process.

ENGINEERING- Does the applicant intend to use a third-party vendor to administer the proposed projects?

If the answer is “No”, continue to the next question.

If the answer is “Yes”, and the vendor has been procured, provide the vendor’s name, phone, and email.

If “Yes”, but the vendor has not been procured, adhere to 2 CFR 200.318-200.326 regulations in the procurement process.

Uniform Relocation Assistance. - Applicants must comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), 42 USC 4601 – 4655, 49 CFR part 24, 24 CFR part 42, and 24 CFR 570.606. If your project involves displacement of a tenant, the tenant will qualify for assistance under the URA guidelines. Please answer each question. If the answer is yes, please explain by entering the information within the box. The box is designed to let you input as much information as needed.

Project Summary. Project summary and detail must be completed for the proposed project.

Provide a response for each question. Any questions not answered will be considered incomplete and may result in a deficiency notice to the applicant.

All activities proposed in this application must have documented proof of impact by the major disaster declared in 2017 (DR-4337). CDBG-DR funds must be used for disaster related expenses in the most impacted and distressed areas. An activity underway prior to the Presidential disaster declaration will not qualify unless the disaster impacted the project.

A project is defined as a discrete combination of entity (i.e., city, or county), beneficiary population, and national objective. A site is defined as a discrete location for activities within the project. A project can have more than one site.

Each Project Summary must provide sufficient information to clearly identify the proposed project, define the location, clearly describe the scope of work, specify the populations who will receive benefit from the project, identify environmental assessment information, and outline funding detail to include any Non-CDBG-DR funds being used.

Select the Type of Project Proposed from the Drop-Down List Available in the Application.

Provide a title for the project.

Provide a physical address and the approximate GPS coordinates (in decimal degrees) for each proposed site along with a Project Map(s) and Beneficiary Map(s). If the proposed project includes one site, include the physical address and the Latitude and Longitude (in decimal degrees) for the site. If the proposed project does not have a physical address, provide a site description (e.g., Smith Ridge). If the proposed project includes more than one site, start with Site #1 from the drop-down list and use the = button to add additional sites. Use the X to remove a site as needed.

For each project, identify how the proposed project will be accomplished by selecting one of the following options form the drop-down menu provided. For other activities, the applicant may provide a descriptive narrative in the corresponding field.

PROJECT/SITE MAP(S)- A map must be provided for each project and/or site proposed in this application that clearly plots GPS Coordinates and includes project/site numbers with any other necessary identifying information. Maps should be titled and/or numbered with the corresponding project title.

PROJECT BENEFICIARY MAP(S)- All applications must include a project map(s). Target areas must use current Low and Moderate-Income Summary Data to document beneficiaries and must provide current Low and Moderate-Income Summary Data maps which clearly show all the census geographic areas within the applicant’s jurisdiction. Locations and boundaries of all project target areas must be clearly delineated clearly identifiable features, such as street names, railroads, and streams.

Maps must clearly show boundaries of the city, county, and/or service area, locations of the target area community or communities within the city, county, and/or service area, and locations of proposed project activities within the target area.

If project beneficiaries are determined based on area benefit, the project area or service area boundaries must also be clearly delineated on the map. The applicant is required to use maps based on one of the three following options:

GIS (Geographic Information System) and/or AutoCAD (Computer Aided Design or Computer Aided Drafting) maps. Electronic files of maps produced through GIS or AutoCAD should also be submitted with the application;

The U.S. Census Bureau for maps based on entire cities or census designated places (CDPs); or

Another map format as approved by DEO prior to submitting with the application.

Maps must be legible and reproducible. Care should be taken in copying maps so that project activities which may have been designated by color mark are still identifiable.

Again, consistently use the correct project and site idenification for all refereneces to a particular site on maps, supporting doucmentation, and in the application.

The applicant will also be required to list the number of sites for each project recorded in the Table 1 section of the application. Instructions for Table 1 will be provided later in this Guide.

National Objectives. Each proposed project included in an application for CDBG-DR funds must meet one of the two national objectives of the Voluntary Home Buyout Program. Depending upon the activity and the national objective addressed by the activity, following is the outline of the criteria for meeting a national objective. Tools to identify the beneficiaries of CDBG-DR eligible activities are also included:

Principally benefit low- and moderate income persons.

Area Benefit Activities.

Direct Benefit Activities.

The method(s) used by the applicant to idenify the beneficiaries of an activity are based on the type of activity proposed, and the person that could or will actually benefit from the proposed actvity. DEO staff will review the beneficiaries reported on Table 1 of the application for (1) accuracy, (2) the acceptability of the method(s) used by the applicant to idenify the beneficiaries for each proposed activity, and (3) compliance with the criteria for national objectives. Again, information and instructions regarding Table 1 are provided in this Guide.

To qualify an application activity under the national objective of principally benefitting low- and moderate-income persons, at least fifty-one percent (51%) of the benficiaries of the activity must be low- and moderate-income persons.

Applicant may use the Census data to determine low- and moderant income benefit areas. When CDBG-DR requirements are met, the applicant must use the current low and moderate income summary data (LMISD) to idenify the number of beneficiaries and the extent of the benefit to low- to moderate-income persons for an applicant’s proposed activities.

When an applicant activity will only benefit a portion of a Census Geographic Area (CGA). The applicant must demonstrate that a significant number of persons in the CGA (at least 60 percent of the persons) will benefit from the activity. The CDBG-DR program will not allow an applicant to use the HUD-caluculated low- and moderate-income percentage for a block group unless at least 60 percent of the persons located in that block group will benefit from the activity.

The Rebuild Florida program will only allow the use of the Census-based information to qualify an activity and to document the activity beneficiaries under the following conditions:

The project activity will benefit all the persons within a CGA or a significant number of the persons (at least 60% of the persons) within a CGA. The CGA could be a county, place, census tract, block group, or logical record number.

If only Census-based information is used to document the LMI beneficiaries of an application activity, the low- and moderate-income benefit percentage must be at least 51 percent (not 50.99 percent) for a single CGA, or for combinations of two or more CGAs.

The Census-based information may be used in combination with CDBG-DR survey beneficiaries (survey completion no more than 5 years prior to the application), income eligible beneficiaries, and condition eligible beneficiaries to document the LMI beneficiaries of an application activity. Again, the activity must benefit at least 51 percent low- and moderate-income persons.

ACTIVITES PRINCIPALLY BENFITTING LOW- AND MODERATE-INCOME PERSONS- An activity will be regarded as addressing the national objective of principally benefitting low- and moderate-income persons if it meets the area benefit activity and limited clientele activity criteria described here unless there is substantial evidence that the activity does not principally benefit low- and moderate-income persons.

AREA BENEFIT ACTIVITIES- Activities, of which the benefits are available to all the residents in an area, where at least 51 percent of the residents are low- and moderate-income persons. The residents claimed as beneficiaries in the target area must be based on the entire area served by the activity. An activity that serves an area that is not primarily residential in character shall not qualify under the area benefit criterion.

TABLE 1: CONTRACT BUDGET AND BENEFICIARY IDENTIFICATION. Table 1 is a comprehensive summary of the overall application budget and beneficiary data.

Complete Table 1 using the Project Title(s) and other related information presented in the Project Detail section(s) of the application.

Provide comprehensive budget information to include CDBG-DR Construction (demo), CDBG-DR Engineering, CDBG-DR Buyout, CDBR-DR Environmental, and CDBG-DR Administration Cost. These totals must equal the amount requested on the required Application for Federal Assistance SF-424 (SF-424).

Also include all other Funds (FEMA, insurance, local, etc.) committed to the completion of the proposed projects.

PROJECT TITLE(S)- Use the project title and other related information presented in the project detail section of the application to complete the Budget Table and Beneficiary Identification Method(s).

TOTAL BENEFICIARIES COLUMN- Beneficiaries may be determined using the LMISD file information, the use of information obtained from the CDBG-DR approved survey or based CDBG-DR accepted limited clientele information. Regardless of the method chosen, this column should reflect all persons to benefit from the project, irrespective of income status.

The Summary Total at the bottom of the “Total Benefit” column will automatically sum the total beneficiaries for all projects.

LMI BENEFICIARIES COLUMN (LMI BENEFICIARIES)- Of the total beneficiaries reported, this column should reflect only those persons whose income falls below 80 percent of the local median family income (Low/Mod Persons).

The Summary Total at the bottom of the “LMI Benefit” column will automatically sum the total beneficiaries for all projects.

LMI % COLUMN (PERCENTAGE OF LOW-AND MODERATE- INCOME BENEFICIARIES)- This field automatically calculates the low- moderate-income percentage by dividing the LMI Beneficiaries by the Total Beneficiaries for each project. This number must exceed 51 percent to be considered eligible under the LMI national objective.

The Summary Total at the bottom of the “LMI %” column will automatically calculate the percentage of LMI beneficiaries for all projects.

Table 2: Budget Justification. The completion of Table 2 is required for all housing projects. Use the Project Title and other related information in the Project Detail section(s) of the application to ensure that each project’s Table 2 is clearly identified and associated.

ACTIVITY DESCRIPTION- Select an activity for the specific allocation from the drop-down list.

DESCRIPTION OF TASK- Select a description for the specific task from the drop-down list.

FUNDING TYPE- All funding should be for the project only.

EXPLANATION- Explain briefly how the funding will be used. (i.e. demo, buyout, administration, etc.).

Budget- Total amount of funding needed for the specific allocation of activity.

Project Schedule. Most projects should be completed in 24 months, once the project contract between the applicant (subrecipient) and DEO is executed. If the proposed project requires a schedule longer than 24 months, justification must be provided.