MOBILE ONE-STOP CAREER CENTER

Guideline and Procedures

• Approved uses of the Mobile One-Stop Center
  The Mobile One-Stop Center can be used for various purposes including the following:    
  • Responding to National and State disasters and emergencies
  • Responding to plant closings and layoffs
  • Providing tutorial and workforce skills training
    • For job seekers
    • For employers whose employees need upgraded skills training to avoid layoff
    • For employees who are trying to increase skills and wages
    • For programmatic training
  • Attending trade shows, job fairs and expositions
  • Attending Capitol For a Day activities
  • Targeting youth and elder services
    • At schools
    • At senior centers
    • At detention centers
    • At boot camps
  • Targeting veterans’ services
  • Targeting military bases
  • Reaching out to migrant and seasonal farm workers
  • Providing services to rural communities
  • Visiting career centers
  • Visiting employer organization meetings to promote knowledge of and use of equipment and services such as:
    • Chambers of Commerce
    • Economic Development Organizations
  • Increasing awareness of AWI/Workforce Florida/RWBs
  • Providing other state agency services as requested and approved by AWI

*NOTE: Upon request, other uses may be approved.

• Scheduling
• Scheduling is the responsibility of the Mobile One-Stop Driver/Manager
• Scheduling will be based on two factors, (1) Priority events and (2) Dates of requests.  Events receiving priority at the discretion of AWI are the following, in order:
  • National/State disasters or emergencies
  • REACT events
  • Core WP and WIA services
  • Tutorial and skills training
  • Trade shows, job fairs and expositions
• In the event that requests for use of the Mobile One-Stop Center are made on the same date by 2 or more entities, AWI will mitigate the scheduling conflict and determine which entity, based on the intended use of the Mobile One-Stop Center and other relevant factors, should receive priority.
• Scheduling may be requested for a minimum of 1 day or a maximum of 2 weeks.  If subsequent request are not pending after a 2-week engagement, additional scheduling beyond the 2-week engagement may be approved for the same entity.
• AWI may negotiate scheduling requests to accommodate efficiency in traveling arrangements.
• Entities wishing to use the Mobile One-Stop Center will complete, on-line, a scheduling request to use the Center, at minimum, within one-week of a scheduled event. (Disasters and emergencies will not require prior scheduling and may require modifications to already scheduled events.)
• AWI will respond to a scheduling request within 2 days of the request.
• Any modifications to a scheduled event must be reported to the Mobile One-Stop Driver/Manager within 48 hours of the scheduled event, or daily rate charges may apply.

• Storage and Security
• Storage and security of the Mobile One-Stop Center while engaged by an entity is the responsibility of the Mobile One-Stop Center Driver/Manager in coordination with and assisted by the particular entity. Costs associated with storage and security is the responsibility of AWI.
• Storage for the Mobile One-Stop Center, if not on site with the One-Stop Mobile Manager should be in a secured location or be monitored by security.
• Entities requesting use of the Mobile One-Stop Center will provide any known issues, options and cost for storage and security of the Mobile One-Stop Center on the scheduling request form.

• Maintenance
  
  • General vehicle and equipment maintenance will be the responsibility of the Mobile One-Stop Driver/Manager.
  • Major vehicle maintenance will be the responsibility of AWI’s General Services unit in coordination with the One-Stop and Program Support unit. The Mobile One-Stop Driver/Manager will  be responsible for reporting and coordinating vehicle maintenance problems with appropriate AW I General Services staff.
  • Major equipment maintenance will be the responsibility of AWI’s IT unit in coordination with the One-Stop and Program Support unit and the Mobile One-Stop Driver/Manager. The Mobile One-Stop Driver/Manager will be responsible for reporting and coordinating equipment maintenance problems with appropriate AWI Information Technology staff.
  • Any maintenance request from the scheduling entity regarding the vehicle or its equipment will be addressed with the Mobile One-Stop Driver/Manager.
  • AWI General Services or IT staff will coordinate maintenance repair work immediately upon notice and advise the Mobile One-Stop Driver/Manager for coordination with the scheduling entity and any affected customers.

• Staffing
  
  • Staffing for driving the Mobile One-Stop Center will be the responsibility of AWI.
  • Staffing of the Mobile One-Stop Center, on site, will be the responsibility of the scheduling entity in coordination with the Mobile One-Stop Driver/Manager. The Mobile One-Stop Driver/Manager will also be an on-board resource person for assistance in operating computer and other technical equipment.
  • Plans for staffing the Mobile One-Stop Center for an event will be noted on the scheduling request form by the scheduling entity.

• Equipment
  • Basic operation of computers, audiovisual, office and truck equipment will be the responsibility of the Mobile One-Stop Driver/Manager. Staff with skills to operate the various programmatic or training software will be the responsibility of the scheduling entity.
  • Training of customers using the office and computer equipment will be conducted by trained staff of the scheduling entity or the Mobile One-Stop Driver/Manager.

• Outreach
  • Outreach communication/information to the RWBs, WFI, Governor’s Office and other state entities in regard to the Mobile One-Stop Center will be the responsibility of AWI’s Communication’s Officer in coordination with the One-Stop and Program Support unit.
  • Local outreach communication/information regarding use of the Mobile One-Stop Center for a particular event by a particular entity will be the responsibility of the scheduling entity in coordination with AWI’s Communication Officer.
  • Any issues related to local outreach communication/information plans will be addressed by AWI’s Communication’s Officer in coordination with the scheduling entity.

• Communication
• Communication regarding basic truck and equipment operation and traveling issues of the Mobile One-Stop Center will be the responsibility of the Mobile One-Stop Driver/Manager in coordination with AWI’s One-Stop and Program Support unit, General Services and IT staff.
• Basic communication regarding scheduling, on-board general program activities and logistics issues should be addressed with the Mobile One-Stop Driver/Manager.
• Communication regarding specific issues related to program activities planned for the Mobile One-Stop Center should be addressed with One-Stop and Program Support.

• Public Facilities
  • Providing portable public facilities in locations where permanent facilities are not accessible are the responsibility of the scheduling entity.  Such plans should be noted on the scheduling form. Cost associated with providing such facilities will also be the responsibility of the scheduling entity.

• Legal Liabilities and Insurance
  • Issues related to legal liabilities and insurance will be the responsibility of AWI’s legal staff in coordination with AWI’s One-Stop and Program Support unit.
  • Issues related to insurance and reporting is the responsibility of AWI’s General Services staff in coordination with the One-Stop and Program Support staff.

• Evaluation and Reporting
  • Evaluation and reporting of the overall activities and benefits of the Mobile One-Stop Center will be the responsibility of AWI’s One-Stop and Program Support unit in coordination with the scheduling entity and the Mobile One-Stop Driver/Manager.
  • Evaluation of an overall event will be the responsibility of the Mobile One-Stop Driver/Manager in coordination with the scheduling entity.
  • Reporting on the evaluation of the overall truck and equipment operation of the Mobile One-Stop Center will be the responsibility of the Mobile One-Stop Driver/Manager.

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