Guidelines and Procedures

Approved Uses of the Mobile Career Center 

The Mobile Career Center can be used for various purposes including the following: Responding to National and State disasters and emergencies:

• Responding to plant closings and layoffs
• Providing tutorial and workforce skills training for job seekers
• For employers whose employees need upgraded skills training to avoid layoff
• For employees who are trying to increase skills and wages
• For programmatic training
• Attending trade shows, job fairs and expositions
• Attending Capitol For a Day activities
• Targeting youth and elder services at schools
• At senior centers
• At detention centers
• At boot camps
• Targeting veterans’ services
• Targeting military bases
• Reaching out to migrant and seasonal farm workers
• Providing services to rural communities
• Visiting career centers
• Visiting employer organization meetings to promote knowledge of and use of equipment and services such as: Chambers of Commerce
• Economic Development Organizations
• Increasing awareness of FloridaCommerce/CareerSource Florida/RWBs 
• Providing other state agency services as requested and approved by FloridaCommerce

Scheduling

• Scheduling is the responsibility of the Mobile Career Center Driver/Manager
• Scheduling will be based on two factors, (1) Priority events and (2) Dates of requests. Events receiving priority at the discretion of FloridaCommerce are the following, in order: National/State disasters or emergencies
  • Rapid Response (RR) events
  • Core Wagner Peyser (WP) and Workforce Innovation and Opportunity Act (WIOA) services
  • Tutorial and skills training
  • Trade shows, job fairs and expositions
• In the event that requests for use of the Mobile Career Center are made on the same date by 2 or more entities, FloridaCommerce will mitigate the scheduling conflict and determine which entity, based on the intended use of the Mobile Career Center and other relevant factors, should receive priority.
• Scheduling may be requested for a minimum of 1 day or a maximum of 2 weeks. If subsequent request are not pending after a 2-week engagement, additional scheduling beyond the 2-week engagement may be approved for the same entity.
• FloridaCommerce may negotiate scheduling requests to accommodate efficiency in traveling arrangements.
• Entities wishing to use the Mobile Career Center will complete, on-line, a scheduling request to use the Center, at minimum, within one-week of a scheduled event. (Disasters and emergencies will not require prior scheduling and may require modifications to already scheduled events.)
• FloridaCommerce will respond to a scheduling request within 2 days of the request.
• Any modifications to a scheduled event must be reported to the Mobile Career Center Driver/Manager within 48 hours of the scheduled event, or daily rate charges may apply. 

Storage and Security

• Storage and security of the Mobile Career Center while engaged by an entity is the responsibility of the Mobile Career Center Driver/Manager in coordination with and assisted by the particular entity. Costs associated with storage and security is the responsibility of FloridaCommerce. 
• Storage for the Mobile Career Center, if not on site with the Mobile Career Center Manager should be in a secured location or be monitored by security. 
• Entities requesting use of the Mobile Career Center will provide any known issues, options and cost for storage and security of the Mobile Career Center on the scheduling request form. 

Communication 

• Communication regarding basic truck and equipment operation and traveling issues of the Mobile Career Center will be the responsibility of the Mobile Career Center Driver/Manager in coordination with FloridaCommerce's One-Stop and Program Support unit, General Services and IT staff. 
• Basic communication regarding scheduling, on-board general program activities and logistics issues should be addressed with the Mobile Career Center Driver/Manager and the applicable program area coordinator.
• Communication regarding specific issues related to program activities planned for the Mobile Career Center should be addressed with FloridaCommerce's One-Stop and Program Support Mobile Career Center Driver/Manager and the applicable program area coordinator. 
• Public Facilities Providing portable public facilities in locations where permanent facilities are not accessible are the responsibility of the scheduling entity. Such plans should be noted on the scheduling form. Cost associated with providing such facilities will also be the responsibility of the scheduling entity. 
• Legal Liabilities and Insurance Issues will be the responsibility of FloridaCommerce's legal staff in coordination with FloridaCommerce's One-Stop and Program Support unit. 

Public Facilities

• Providing portable public facilities in locations where permanent facilities are not accessible are the responsibility of the scheduling entity. Such plans should be noted on the scheduling form. Cost associated with providing such facilities will also be the responsibility of the scheduling entity.