Anticipated Funding Announcement: Community Planning Technical Assistance Grants, State Fiscal Year 2019-2020, April 26, 2019

Purpose

The Florida Department of Economic Opportunity (DEO) anticipates that the Florida Legislature will appropriate funding for Community Planning Technical Assistance Grants. The grants provide communities the opportunity to develop innovative planning and development strategies to promote a diverse economy, vibrant rural and suburban areas and meet the requirements of the Community Planning Act, while protecting environmentally sensitive areas. The grants can also be used for disaster recovery or resiliency planning and economic development by communities impacted by Hurricanes Irma and Michael. DEO’s Bureau of Community Planning and Growth is soliciting technical assistance grant requests for state fiscal year (FY) 2018-2019.

Grant Request Submission Timeframe

DEO asks that requests for grant funding be received by DEO on or before Monday, May 13, 2019, at 11:59 p.m. Submission of a request for funding does not guarantee that funding will be provided. DEO will consider grant requests received by the above date and time before considering grant requests received after the above date and time.

Eligibility

Community Planning Technical Assistance Grants are available to:

  • Counties and municipalities; and
  • Regional planning councils that propose projects on behalf of or for the benefit of counties, municipalities or the region and that have support, in writing, from the counties or municipalities affected by the proposed grant project.

Grant Period

July 1, 2019-June 30, 2020. DEO cannot accept requests for multi-year projects.

Project Completion

All work should be completed by May 29, 2020.

Grant Type: Cost Reimbursement

At DEO’s discretion, fixed price grant agreements may be considered on a case-by-case basis. 

Typical Award Range

Grant awards typically range from $25,000 to $40,000, but award amounts may vary. 

Funding is contingent upon an appropriation from the Legislature.

Project Types

Projects are developed by the county, municipality or regional planning council and generally relate to community planning and economic development strategies that implement the requirements in the Community Planning Act. Communities impacted by Hurricanes Irma and Michael are encouraged to apply for projects related to disaster recovery or resiliency. Applicants are encouraged to seek funding for innovative, creative or unique approaches to planning and development.  

Past Grant Projects

Examples of projects funded in prior years include the following:

  • Priority Action Plan for the Avon Park Air Force Range Sentinel Landscape Program;
  • Strategic plan for agricultural sustainability and food production;
  • Strategic plan and sites inventory for designation of a freight logistics zone;
  • Rail preservation plan for long-term multi-modal transportation uses;
  • Sea level rise impacts to stormwater outfalls in the Indian River Lagoon;
  • Visual imaging for public projects;
  • Community redevelopment area plans and finding of necessity reports;
  • Transportation corridor plans, complete streets plans and bicycle/pedestrian plans;
  • Master plans for recreation, neighborhoods, infrastructure, urban design, etc.; and
  • Amendments to comprehensive plans and land development regulations.

Contents of a Request for Funding

The funding request should include the following items:

  1. Letter Request
    • The county, municipality or regional planning council should submit a letter request to DEO that identifies:
      • The specific grant project and its significance to the community or region;
      • The product that will be produced under the grant;
      • The total amount of funding requested; and
      • Any additional information about the proposed project the county, municipality or regional planning council chooses to include for DEO’s consideration.
    • NOTE: For a county or municipality, DEO asks that the letter request be signed by the chief elected official or the county or city manager.
    • Letter requests should be addressed to:
      • Mario Rubio, Director
      • Florida Department of Economic Opportunity
      • Division of Community Development
      • 107 East Madison Street, MSC 160
      • Tallahassee, FL 32399-1420
  2. Scope of Work
    • Include with the letter request a proposed scope of work that describes:
      • The deliverables, which are descriptions of the specific work to be performed, including a clear, meaningful and feasible implementation component.
      • The deliverable due dates (the dates the deliverables will be received by DEO).
      • The project documentation that will be produced and provided to DEO to demonstrate that the work described in the deliverable has been completed.
      • The cost or payment amount for each deliverable.
  3. Budget
    • Include a budget with the letter request that outlines anticipated expenditures by category (e.g., contracted services (for consultants), salaries and fringe benefits for work performed in-house, etc.). If indirect costs are sought, they should be identified along with a formula for calculating indirect costs. A federally-approved indirect cost rate in effect at the time of application may be submitted to DEO for consideration.

Examples of Scopes of Work

The following are links to FY 2018-2019 Community Planning Technical Assistance Grant agreements. The scopes of work in these grant agreements may be helpful in preparing a scope of work for this grant cycle (in particular, see scope of work paragraphs 2, 3 and 5 in each agreement):

  • City of St. Marks – Geographic Information System analysis to evaluate the effects of spring tides and storm surge (using the Sea Land and Overland Surges from Hurricanes model), soil analysis related to stormwater, and potential for flash flood events; prepare Peril of Flood amendments; conduct transmittal public hearings. 
  • Suwannee County – Strategic Sites Inventory, Phase II, for 8 parcels; quantify potential costs for development, mitigation and permitting; identify a candidate Intermodal Logistics Center site, outline steps for a request to the Florida Department of Transportation to establish a freight logistics zone.
  • South Florida Regional Planning Council – Peril of Flood comprehensive plan amendments for four communities in Broward, Miami-Dade and Monroe Counties.
  • Others are available upon request.

How to Submit the Grant Request to DEO

DEO prefers electronic submissions, but mailed requests for funding are also acceptable.

  • Submit requests electronically to CPTAgrants@deo.myflorida.com.
  • Submit requests by U.S. Mail to:
    • Mario Rubio, Director
    • Florida Department of Economic Opportunity
    • Division of Community Development
    • 107 East Madison Street, MSC 160
    • Tallahassee, FL 32399-4120

Additional Information

  • Sherry A Spiers, Regional Planning Administrator
  • Florida Department of Economic Opportunity
  • Division of Community Development
  • Bureau of Planning Growth
  • 107 East Madison Street, MSC 160
  • (850) 717-8499
  • Sherry.Spiers2@deo.myflorida.com

Funding is contingent upon an appropriation from the Legislature.

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