Jeb Bush
Governor
Susan Pareigis
Director	
		
MEMORANDUM

DATE:		December 7, 2004

TO:		Regional Workforce Board Executive Directors

FROM:	Lois A. Scott, Program Manager, One-Stop and Program Support

SUBJECT:	2004 Data Validation

The Agency has submitted the Workforce Investment Act (WIA) Title I-B Annual Report for Program Year (PY) 2003 to the United States Department of Labor (USDOL).  By federal law, we are required to conduct on-site visits to Regional Workforce Boards (RWB) to validate the reported participant data.  

On-site visits will begin December 13 and be completed by January 14, 2005.  We have identified the WIA and Trade Adjustment Act (TAA) sample cases to notify the Regional Workforce Boards that will be involved in the data validation process.  Regional Workforce Boards 01, 02, 12, 13, 17, 19, 20 and 24 are excluded from the validation process this year due to the severe impact of the series of recent hurricanes.  

The process for the review will be to provide a list of records selected for validation two days prior to the scheduled visit in accordance with federal direction in the WIA Handbook.  The number of validation staff will be dependent on the sample size needed for the region.  It will expedite the visit and limit the amount of time validation staff would need to be on site if the regions could have knowledgeable staff available to assist in locating appropriate documents within the case files.

The expected schedule for the visits is below; however, we request that the regions allow for some flexibility of day since the teams may be doing multiple regions on a trip, and it is not possible to determine, in advance, the time needed to complete a review.  A special thanks to Region 5 and Region 7 for allowing us to complete their reviews on short notice.

          Week of Visit	           Week of Visit	
Region 4	Jan. 3-7	Region 14	Jan. 10-14	
Region 5 	Dec. 13-17	Region 15	Jan. 10-14	
Region 7 	Dec. 13-17	Region 16	Jan. 10-14	
Region 8 	Jan. 10-14	Region 18	Jan. 10-14	
Region 9 	Jan. 10-14	Region 21	Jan. 3-7	
Region 10	Jan. 10-14	Region 22	Jan. 3-7	
Region 11	Jan. 10-14	Region 23	Jan. 3-7	

Regional Workforce Board Executive Directors
December 7, 2004
Page Two

The URL to access a copy of the Data Validation Handbook that explains the process used to conduct the reviews is http://www.uses.doleta.gov/dv/; then select the WIA Handbook.  The State’s WIA eligibility documentation guidance is located at:

http://www.floridajobs.org/pdg/TrainingPresentations/WIAEligDoc.pps.  

Please use these resource tools to become familiar with the data validation process.  If you have any questions, please contact Duane Whitfield by email at Duane.Whitfield@awi.state.fl.us or at (850) 245-7409 or Fay Malone at Fay.Malone@awi.state.fl.us  or at (850) 245-7420.

LAS/ofm

cc:	Mike Switzer
	Dave Bryson
	Barbara Griffin
	Susan Simpler